Data room confidential mode prevents anyone who is not authorized from accessing your computer’s information. It permits the administrator of an information area to limit the use of the space for digital data by a particular user by relying on their Internet Protocol address or system. This feature is particularly important for M&A deals where sensitive information, such as research results, copyrighted goods and other items are shared.
Track user activity easily with audit trails. This includes: when and the location of downloads and who viewed the files, what was deleted and more.
With fence view and view only mode, you can browse documents in a protected environment. These features ensure that your confidential data remains safe by preventing users from printing, saving, downloading or taking screenshots of documents. This feature makes sure that, even if a user accidentally exposes sensitive documents, the original file won’t be deleted from the VDR.
A reliable VDR can let you set up access permissions that are granular for every file and folder within the data room. You can restrict who can access the documents, set time limits and limit the downloading of entire folders or specific people within the data room. You can also create a secure link to ensure that only authorized users have access to the documents in the data room.
Some of the best data room will come with a range of tools to help you control document sharing and secure your data with an encryption of 256 bits both in transit and at rest, and manage access permissions with two-factor authentication. They also provide a wide range of file formats, and a search feature that makes it easy to locate any document within the data room.