Email is a simple and effective way to communicate with clients, colleagues, and other business associates. However when it comes time to exchange confidential information via email, security concerns arise. Emails are easily accessed and forwarded to the wrong recipients. This makes it challenging to secure confidential information. This could expose a business to a range of risks, including legal and reputational damage.
The level of security that you get from email is contingent on the service you choose and how strictly you adhere to the latest cybersecurity best practices. Some services, such as Gmail and Office 365 provide built-in encrypted emails and attachments. Other services, such as Proton Mail offer a peer-to-peer encryption solution that keeps your messages safe and secure.
Another method to secure emails is to use a password-protected document. This means that the person who receives the email will need to access the link in the email and then enter the password to read the contents of the message. It is best to send the password via a secure channel like a phone text message or a call to ensure that the recipient is aware of the password before opening the email.
Another alternative is to utilize a document workflow program that lets you securely create, collaborate on, and share confidential documents. PandaDoc is an excellent example of a software that’s easy to use but also secure, to remove sensitive information from emails, documents, and PDFs.