Manage confidential data exchange Be aware of the confidential data exchange, whether it’s customer information or business secrets. This is crucial for companies to survive and thrive in today’s world of competition. Prioritizing security measures will decrease the risk of data breaches that could result in business disruptions, financial loss and reputational damage.
The first step is to limit access to confidential information to those who require it. A strict password policy, and using secure storage for removable media can be helpful. If you’re dealing with documents that are physically stored be sure they are stored in a locked safe or file cabinet and only couriers with confidentiality protocols are allowed to handle the documents. You can also use encryption prior to sending them out for delivery, which provides another layer of protection to prevent unauthorised access.
As a general rule don’t erase files from your computer or phone without backing them up. If you’re using a cloud service to share files, ensure that they’re secured so that nobody can read them. You can do this either by deciding to encrypt the files prior to sending or using a software for encryption of files.
The most crucial time to store any data is when it’s being transferred from one system to another. You should use a solution that can protect large files at any time particularly if they have to be transferred via internet. It is essential to use reliable tools that can protect sensitive information. This will not only allow you to safeguard your image as a business and reputation, but also provide peace of mind.