At board meetings, top leaders meet to discuss and debate the strategic issues that face their organisations. These discussions have an impact on the direction of the organization including investor confidence and public opinion. It’s board portal important for board directors optimize the effectiveness and efficiency of their meetings. This article gives suggestions on how to conduct board meetings in a manner that encourages productive and engaging discussions.
Start by welcoming and introducing each member of the board particularly if they’re new to the meeting. This will help establish a collaborative boardroom that encourages participation and aid in establishing a good etiquette for boardrooms.
This shows respect for the time of other directors and discourages tardiness. This is particularly important when meeting via virtual means, where time management can be a problem.
Avoid wasting time with routine or trite items, such as voting and committee reports. Instead, limit these items to 25 percent of the meeting and make the most of your time to discuss strategy and other key issues.
Make clear the manner in which decisions will be made at the time of the meeting (consensus, voting, or any other method). This will ensure that all board members know the process of decision-making and are able to take part in meaningful discussions.
Get feedback from your board members about their satisfaction with the way you conduct board meetings. This can be done by informal discussions or by handing out surveys and polling tools. For instance, you could ask how well the board’s meeting structure and content allow for robust discussion or ask them to rate different qualities of a meeting using a numbered scale.